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Key points

  • Employers must tell us how they’ve met their automatic enrolment duties by providing certain information – you can do this for them.
  • Automatic enrolment declaration is an online process.
  • You will need a Government Gateway User ID, your client’s letter code and their PAYE reference to submit the declaration.
  • It’s possible to complete declaration for multiple employers using one login by selecting the ‘acting on behalf of an employer’ option.
  • Start filling in details early on to help make sure you don’t miss the deadline.

Government Gateway

Government Gateway allows you to communicate and make transactions across various government sites from a single, secure point of entry. You’ll need a Government Gateway User ID before you can use the online automatic enrolment declaration service.

When you first sign up to use the service, you’ll be asked if you already have a Government Gateway User ID. If you do, for example, for submitting tax returns to HM Revenue and Customs, you can use the same one. If you don’t, you’ll be able to create one as part of the sign-up process.

For more information go to Government Gateway.

Who can complete the declaration?

It’s the employer’s duty to complete the automatic enrolment declaration of compliance. But employers can authorise someone else to act on their behalf, if they prefer. However, it’s still the employer’s responsibility to make sure all the information provided on their behalf is true and correct.

When you first access the automatic enrolment declaration online service, you’ll need to select whether you’re declaring as the employer or if you’re acting on behalf of an employer:

  • ‘Employer’ here means anyone working within the employer organisation who is completing a declaration for only one employer.
  • If you’re completing a declaration for more than one employer within your corporate group, select ‘acting on behalf of an employer’.
  • If you don’t work within the employing organisation, for example, accountants or IFAs, select ‘acting on behalf of an employer’.

You’ll need the employer’s letter code and PAYE reference to log in and start the declaration.

Declaration if you're acting on behalf of an employer

Your client may ask you to complete the declaration of compliance for them. You can act on behalf of multiple clients using one login.

Anyone completing declarations for several employers within their corporate group can do it all on one login. This saves you having to log in multiple times and generate several different user IDs.

When you first sign up to use the automatic enrolment declaration online service on behalf of an employer, you’ll need to get your unique employer agent reference number from us. We’ll ask you to fill in a short form with your name and contact details, then we’ll email your employer agent reference number to you straight away.

You’ll also need a Government Gateway User ID. If you already have one, you can use that. If not, you can create one when you log in to use the service.

When you’ve got both your employer agent reference number and your Government Gateway User ID, you can start filling in details straight away.

Filling in information as you get it

We recommend starting the automatic enrolment declaration of compliance as early as possible.

You can add details that you already know, like the employer address and your own contact details. Add information as it becomes available, such as details about the pension scheme your client will use for automatic enrolment once they’ve set it up.

This will make it easier when it comes to submitting the declaration, particularly if your client delays automatic enrolment and there’s only a short amount of time between the end of the postponement period and your client’s declaration deadline.

If your client’s declaration deadline falls on a Saturday, Sunday or public holiday, you can provide the declaration on the next working day.

Go to '11. Re-enrolment'

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